Electronic signing
Legal, evidence and privacy information
Intended use
J9C Sign is designed for ordinary Australian agreements where the parties accept electronic signatures and no special execution process applies. Australian electronic-transactions laws generally focus on identifying the signer, recording their intention, using a method reliable for the circumstances, consent, accessibility, and document integrity rather than requiring one particular signature technology.
Evidence recorded
The service keeps the original and completed PDFs, SHA-256 file hashes, document and recipient identifiers, routing order, email delivery state, viewing and signing times, signer email, IP address, browser/device information, exact consent wording, separately recorded first and last names for new envelopes, signature and initials capture methods, browser location coordinates and accuracy when allowed (or the permission/availability result), completed fields, per-signature execution references, and a chronological audit trail. When the sender permits reassignment, the evidence also keeps the proposed replacement, reason, original-mailbox verification, sender decision, revoked old link, replacement request, and field transfer chain. Completed evidence is protected from ordinary alteration or deletion.
Identity and technical limits
Signer identity is based on control of the private signing link sent to the nominated email address plus the signer's express confirmation. This is not independent identity verification. The one-time location is reported by the signer's browser and is not independent identity, presence, or address verification. Visible dates use Australian day-month-year order and Australia/Brisbane time where a clock time is shown; canonical audit timestamps remain ISO 8601 UTC. The completed PDF is a standard PDF with the one-page evidence certificate appended at the end, SHA-256 hashes, a platform HMAC seal, and a application-branded timestamp/reference strip beside each executed signature. The strip is a human-readable evidence reference, not a PAdES certificate-based signature, a qualified electronic signature, or a third-party trusted timestamp.
Documents needing separate review
Do not rely on this workflow without specific advice where a document requires witnessing, notarisation, a prescribed form, government lodgement, independent identity checks, a particular signing platform, or certificate-based signatures. Examples can include wills and estate documents, powers of attorney, statutory declarations, affidavits, court or tribunal documents, land transactions, and some company or regulatory executions.
Personal information
Signing evidence contains personal information, including names, email addresses, signatures, browser location, IP addresses, browser/device information, and timestamps. The signing page asks the browser for location permission and explains that any allowed coordinates and accuracy will appear in the certificate shared with all agreement parties; a declined or unavailable result is recorded instead. The service does not reverse-geocode the coordinates. This information is collected to deliver the signing request, attribute actions, protect the service, produce the agreement, and preserve evidence. Documents are stored privately with the service providers used to run J9C Sign. Recipients should keep their completed copy and contact the document sender about access, correction, or retention questions.
An authenticated J9C Signuser may separately choose to save a reusable signature or initials image to their private account. It is offered only when the signed-in account email matches the recipient, can be forgotten from the signing screen, and is not treated as part of an earlier document's immutable evidence. Each use of a saved mark is identified as such in the new document's signing evidence. Recipient names and email addresses used by a sender are also kept in that sender's private address book to provide type-ahead suggestions.
This page describes the service and is not legal advice. The legal effect of an agreement still depends on its terms, the parties' capacity and authority, the applicable law, and any document-specific formalities.